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Understanding Epicor ERP Cost and Pricing (2023)

Aiswarya Madhu
May 16, 2023 |
Epicor P21 Pricing Guide

Starting a business can indeed be a daunting task, but implementing a reliable Enterprise Resource Planning (ERP) system can greatly streamline the process. One such ERP system is Epicor ERP software.

Epicor ERP helps businesses handle a variety of operations, including accounting, human resources, finance, customer relationship management, distribution, inventory management, and production management, by catering to certain sectors.

Integration with the Internet of Things (IIoT) is a key component of Epicor ERP. As a result, real-time monitoring and data collecting are made possible by the software’s ability to link with machines on the shop floor that are fitted with sensors and Programmable Logic Controllers (PLCs). And thanks to this functionality, companies can see how their manufacturing processes are performing and base their decisions on that information.

What is Epicor ERP Software?

Epicor ERP is a complete software system created by Epicor Software Corporation that helps companies in optimizing various business operations. It supports a number of features that are unique to many businesses (manufacturing, distribution, retail, and services). Nearly 40 years of successful use have been logged by Epicor ERP. It also has a solid track record of integrating and automating with other software solutions.

Epicor ERP consists of various modules that ease business processes by eliminating data duplication and manual data updates. These modules include

  • Manufacturing execution systems
  • Supply chain management
  • Financial management
  • Human capital management
  • Enterprise content management
  • Ecommerce and point of sale
  • Planning and scheduling
  • Business analytics and intelligence
  • Customer relationship management (CRM)
  • Production management, service management, and payment systems

Read More: The HubSpot Epicor Eclipse Integration Guide

Understanding Epicor ERP Pricing: Modules and Features Breakdown

One of the major issues that arises when a corporation plans to purchase new enterprise resource planning (ERP) software, like Epicor ERP, is the installation budget. When it comes to Epicor ERP and Epicor ERP integration, there are a number of things that organisations should take into account when establishing the pricing.

Epicor Cloud Pricing:

Depending on whether you select Epicor ERP’s on-premise software or cloud-based solution, the price may vary. The cloud-based option might be less expensive up front, but it comes with monthly membership fees that could add up over time.

Number of Users:

The pricing of Epicor ERP is influenced by the total number of users who will be using the system. More the users, higher the cost. However, some vendors offer volume discounts for larger user groups, which can help mitigate the overall expenses.

Type of Deployment:

The total number of users that will be utilising the system will have an impact on the price of Epicor ERP. The cost rises as there are more users. For bigger user groups, some providers do, however, offer volume discounts, which can reduce overall costs.

Consulting Fees:

Additionally, consulting fee is another factor that affects the overall Epicor ERP implementation cost. These fees includes the expense of having consultants to assist with the deployment & customization of the software (based on your specific business requirements).

Here is a breakdown of the pricing for each based on different modules & features:

Supply Management Software:

The pricing for supply management software ranges from $20 to above $1000 per user per month basis, depending on the level of package offered. The pricing of the different packages is as follows:

Margin Point Mobile: starts at $89 per user on a monthly basis

InfoPlus: starts at $696 per month

Activate: comes at $5000 per month

Warehouse Management Software:

The cost for warehouse management software ranges from

  • $70 to $200 as standard offerings
  • $1000 to $50000 for premium packages

And the pricing for small offerings is monthly, while the pricing for premium offerings comes with perpetual licenses. The pricing of the different packages is as follows:

Finale inventory: starts at $99 monthly

Flow Trac: starts from $130 per month

Distribution Software:

The Epicor pricing for distribution software ranges from

  • $50 to $200 per user per month basis.

The pricing for other distribution software starts from

  • $5000 to $20000, (excluding installation and training charges).

It is imperative to note that the pricing vary depending on the requirements of a business. Moreover, there may be additional costs associated with installation, training, and support. So it is ideal to contact an Epicor assistant to get an accurate quote based on your specific business’s needs.

Material Requirement Planning (MRP) Software Pricing

One key component of Epicor ERP is MRP software. It aids businesses in streamlining their manufacturing and inventory procedures.

Here are some MRP software pricing specifics:

  • The cost of MRP software typically ranges from $15 to $150 per user per month.
  • More advanced MRP software with robust features can cost up to $1000 per user per month.
  • MRPeasy is a popular MRP software that starts at $49 per user per month.
  • Total ETO is another option with a starting cost of $85 per user per month.

Workforce Management Software Pricing

Another crucial element of Epicor ERP is workforce management software, which aids companies in scheduling, timekeeping, and payroll management.

These are some workforce management software cost specifics:

  • Workforce management software usually ranges from $15 to $150 per user per month.
  • Jobber is a workforce management software that starts at $29 per user per month.
  • Synchro Team is another option with a starting cost of $22 per user per month.

Relevant Reading: BigCommerce Epicor Eclipse Integration: Common Patterns + Best Practices

Other Cost Considerations: Customization, Data Migration, Training, and Maintenance

Customization Costs

Different organizations may have different requirements. So, customizing Epicor ERP to meet the specific needs of your organization can be a significant investment. In a nutshell, it depends on the complexity and urgency of the customization work required. If the customization requires complex development or integration work, it can cost several hundred thousand dollars. 

On the other hand, much simpler customizations can cost a few thousand dollars. It’s important to work with an experienced implementation partner to estimate the cost of customization accurately.

Data Migration Costs

Migrating data from legacy systems to Epicor ERP platform can be a dauntling and costly (especially if the data is large or complex).

  • The cost of data migration depends on the size and complexity of the data.
  • It can range from a few thousand dollars to several hundred thousand dollars.

It’s essential to budget for data migration costs, as this process is critical to ensuring the success of your ERP implementation.

Training Costs

Epicor ERP training and assistance for staff members can be very expensive. But it’s crucial to speed up the software’s successful acceptance and full utilisation. Depending on how complex the programme is and how long the training takes, each employee’s training expenses can run from a few hundred to several thousand dollars.

Different departments may require different training approaches (based on types of users and their skill-level). So, it’s important to work with your implementation partner to determine the needful training plan and budget.

Maintenance Costs

Epicor ERP’s ongoing maintenance and support expenses can be expensive (particularly if the programme requires frequent updates or has a lot of problems or issues).

Depending on the complexity of the software and the required degree of assistance, the cost of maintenance can run from a few hundred to several thousand dollars annually. To guarantee the continuous performance and optimisation of your ERP system, maintenance costs must be budgeted for.

Tips to Plan & Budget for an ERP System Implementation?

Implementing an ERP system requires meticulous planning and budgeting. Here are the five steps to effectively plan and budget for an ERP system installation:

Components of an ERP Budget

When estimating the overall expense of establishing an ERP system, take into account all relevant factors. This covers the cost of software licencing, extra servers and networking infrastructure, data conversion and transfer to the new ERP system, any necessary customisation, testing, training, and continuing vendor/consultancy support. You should account for these material expenses in your budget. Additionally, it’s important to budget for unforeseen expenses and emergencies.

Justify the Cost of New ERP Software

Businesses should carefully examine their unique requirements and determine which features are vital to justify the expense of an ERP system. Finding the right price strategy and taking into account the needed functionalities, including financial management, CRM, sales and marketing, HR management, manufacturing/engineering/production, supply chain management, inventory management, and purchasing, are all part of this. Developing a robust return on investment (ROI) projection is crucial in demonstrating the value of the ERP system.

Select the Appropriate ERP Pricing Model

The perpetual licencing model (applicable to on-premise systems) and the Software as a Service (SaaS) subscription model (applicable to cloud-based systems) are the two primary pricing structures for ERP systems. To choose between the two, assess your current infrastructure, project growth rates for users and transactions, and take additional ERP implementation costs into account.

Determine Essential ERP Features

Select only those components that meet your company’s needs if you want to make a good investment. Despite the fact that tools for accounting and financial management are often necessary, not all organisations need supplementary functions like a B2C commerce interface or CRM module. When selecting the functionality & particular features to include in your ERP system, it’s crucial to take into account both the needs of the present and any anticipated needs of the future.

Calculate & Anticipate ERP Installation Costs

The entire cost of deploying an ERP system can vary depending on the service provider and the particular needs of your business. Perform an audit of your current infrastructure to determine whether it is capable of hosting the software and to determine the cost of any required expansion. To make sure your budget covers all prospective costs, additionally, anticipate unplanned modifications, staff training charges, and data conversion fees.

Similar Reading: How to integrate Epicor Eclipse and Adobe Commerce (Magento 2)?

The cost and implementation pricing of the Epicor ERP solution can vary depending on a number of factors, including the size and complexity of your organisation, the number of users, the necessary functionality, and the deployment methodology, just as with any technological investment.

Working with a seasoned and dependable solution provider is essential if you want to know the precise installation and deployment costs for Epicor ERP. They can assist you in identifying your unique demands and creating a solution that is within your price range.

Irrespective of the pricing model you choose, it’s important to consider the long-term advantages of investing in a robust ERP platform like Epicor. By improving efficiency, reducing errors, and providing real-time visibility into your operations, Epicor ERP can help you save time and money, improve customer satisfaction, and position your business for growth in the years to come.


What sectors utilise the Epicor ERP solution?

Epicor ERP is serve industries like manufacturing, distribution, and service industries. It helps them manage their operations and improve efficiency through automation.

What is Epicor Kinetic?

Epicor Kinetic is a platform that helps Epicor users to access their ERP solutions from any given devices using web browsers. It ensures real-time data insights, additional features, and the convenience of accessibility.

What kind of functionalities does Epicor ERP offer?

Epicor ERP facilitates a wide variety of functionalities. It includes project management, order entry, customer relationship management (CRM), and real-time data insights. It’s consists of comprehensive tools to manage various aspects (and departments) of business operations.

How responsive is Epicor ERP to customer needs?

Epicor ERP is built to improve customer responsiveness by providing users with real-time data insights, enhanced customer relationship management, and stramlined operations. It equips businesses to make informed decisions quickly and cater to the tailored needs of customers more effectively.

What factors determine the pricing of Epicor ERP?

The pricing of Epicor ERP is influenced by factors such as the number of users, required modules, deployment method (cloud-based or on-premise), and the level of customization needed. These factors contribute to the overall cost of the software.

Is there a minimum number of users required to purchase Epicor ERP?

Yes, Epicor ERP requires a minimum of 10 users for purchase. This ensures that the software is suitable for businesses with a certain size and scope.

How is the pricing model structured for Epicor ERP?

The deployment, training, and customization of Epicor ERP may incur additional expenditures. Businesses may also need to plan for continuing costs like maintenance and technical support.

Are there any additional costs associated with Epicor ERP?

Yes, there may be additional costs related to implementation, training, and customization of Epicor ERP. Additionally, businesses might need to budget for ongoing expenses like technical support and maintenance.

Can I receive a personalized quote for Epicor ERP?

Absolutely! Based on your particular business needs, Epicor provides customised quotes. To discuss your needs in more detail, you can either contact a sales person or submit a quote request on their website.

Are there any Epicor ERP discounts available?

For clients who sign longer-term contracts or make larger purchases in volume, Epicor might provide discounts. It is worthwhile to research any discounts that may be offered by talking to their sales team about your particular circumstance.

In light of the cost, is Epicor ERP a wise purchase?

Your company’s requirements and the required amount of customization will determine the value of Epicor ERP. Due to its numerous features and capabilities that can considerably increase operational efficiency and productivity, many firms consider the programme to be a good value.

How is the cost of Epicor ERP compared to those of competing ERP programmes?

Epicor ERP is priced similarly to other mid-market ERP packages. It focuses on offering customizable options and functionality tailored to particular industries. However, depending on the particular requirements of each firm, the pricing and value may change. It’s critical to weigh the pros and disadvantages of several solutions and decide which approach best meets your needs.

Aiswarya Madhu

Aiswarya Madhu is a highly skilled and experienced content creator with over 2 years of expertise in developing engaging and informative content for eCommerce enthusiasts and distributors. She has a deep understanding of the dynamic world of eCommerce, with a focus on eCommerce integration and ongoing distribution trends. Aiswarya is committed to delivering high-quality, insightful, and engaging content to her readers beyond the DCKAP blog -- channeling her strengths in social media, Medium, Quora, video and more

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