Epicor ERP cost and pricing isn’t one-size-fits-all, and that’s because every business has its own unique set of challenges. No two use cases are the same. It really comes down to what kind of customizations and modules you might need for your industry. Whether you’re a big company or a small business, another factor is how many employees need access, as the price is calculated per user.
Plus, it doesn’t matter if you’re small or mid-sized—Epicor ERP is designed to grow with your business, so the price will vary based on what stage you’re at and what you need. The best way to figure out your ERP cost is to chat with an ERP consultant to break down your company’s goals and growth plans. But for now, in this blog, we’ll give you a solid overview of everything you need to know about Epicor ERP costs and pricing.
What Is Epicor ERP Software?
Epicor ERP is a complete software system created by Epicor Software Corporation that helps companies in optimizing various business operations. It supports a number of features that are unique to many businesses (manufacturing, distribution, retail, and services). Nearly 40 years of successful use have been logged by Epicor ERP. It also has a solid track record of integrating and automating with other software solutions.
Epicor ERP consists of various modules that ease business processes by eliminating data duplication and manual data updates. These modules include
- Manufacturing execution systems
- Supply chain management
- Financial management
- Human capital management
- Enterprise content management
- Ecommerce and point of sale
- Planning and scheduling
- Business analytics and intelligence
- Customer relationship management (CRM)
- Production management, service management, and payment systems
Read More: The HubSpot Epicor Eclipse Integration Guide
Types Of Epicor ERP
The first step in determining the pricing of your Epicor ERP is to choose the specific ERP that suits your needs. All the ERPs we’ve listed follow a user-based or user-and-module-based pricing model, so the costs will vary. There isn’t a fixed price we can provide upfront, as it depends on the functions and modules you select.
Epicor ERP For Distributors
1. Epicor Eclipse
Epicor Eclipse is an ERP solution tailored for electric, plumbing, HVAC, and PVF distributors. It simplifies business operations by aligning with how distributors work, improving productivity, and boosting sales. This ERP helps distributors cut costs, improve margins, and enhance customer service, making it a valuable tool for businesses looking to grow efficiently. Over 700 distributors worldwide use it.
Key Features
- Easy-to-use interface for seamless customer interaction.
- Automates routine tasks and uses digital to-do lists to enhance productivity.
- Keeps employees informed about important tasks, reducing communication breakdowns.
- Helps increase efficiency, boosting sales and profit margins.
- Optimizes business operations to reduce supply chain costs and improve customer service.
2. Epicor Prophet 21
Epicor Prophet 21 is a modern, cloud-ready ERP system designed specifically for distributors, offering flexibility and scalability to meet the needs of dynamic businesses. Powered by Microsoft Azure, it ensures reliable and secure cloud operations, helping distributors grow efficiently.
Key Features
- Built on Microsoft Azure for high security, reliability, and global access.
- Easily adjusts to your business size and needs with full customization options.
- Uses advanced technologies like HTML5, Angular JS, .NET, and SQL Server for improved performance.
- Extends functionality by allowing integration with specialized tools and vertical features.
- Tailored for sectors like industrial, medical supply, metal services, fasteners, and more.
Epicor ERP For Manufacturers
1. Epicor Kinetic ERP
Epicor Kinetic ERP is a leading solution for the manufacturing industry, designed to enhance productivity and business growth. It supports core business processes like supply chain management, financial controls, and customer satisfaction while providing real-time visibility through customizable dashboards.
Key Features
- Track the entire production lifecycle to reduce waste and errors.
- Real-time data and project insights connected to one core database.
- Unified site views and advanced EDI for better logistics.
- BI dashboards provide detailed, actionable data for decision-making.
- Tools for governance, risk, and compliance (GRC) with audit tracking.
Relevant Reading: BigCommerce Epicor Eclipse Integration
How To Determine Epicor ERP Cost And Pricing ?
To determine the cost of an ERP system, you can break it down into several key factors:
1. Number Of Users
- The cost is often determined by how many people will use the system.
- Different user roles (admin, standard user, etc.) might have different costs based on their access level.
- More users generally increase the overall price.
2. Third-Party Integrations
- If your business needs to connect other software (like CRM tools, ecommerce platforms, etc.) to the ERP, there may be extra costs.
- These integrations could be essential for managing your operations, so it’s important to account for them.
3. Deployment Type
- Cloud-based ERP: Generally has lower upfront costs as everything is hosted online, with subscription fees based on usage.
- On-premise ERP: Higher initial costs because you need to buy hardware, servers, and handle maintenance in-house.
- Private cloud: A hybrid approach that offers some cost savings compared to on-premises but still involves some infrastructure expenses.
4. Customization And Add-ons
- The more tailored features and specific add-ons you require, the more the cost increases.
- Custom dashboards, reports, and unique configurations will add to the price.
5. Consulting And Implementation Fees
- Businesses often hire experts to ensure the ERP is set up correctly, within budget, and on time.
- These Consultants help with everything from training your staff to configuring the system to meet your business needs.
6. Ongoing Maintenance And Support
After the ERP is up and running, there may be recurring costs for support, updates, and system maintenance, especially with on-premises solutions.
7. Licensing And Subscription Costs
- Some ERP systems are offered on a subscription basis (cloud solutions) where you pay a monthly or yearly fee.
- Others may require a one-time licensing fee, especially for on-premises deployments.
Other Cost Considerations: Customization, Data Migration, Training, And Maintenance
Customization Costs
Different organizations may have different requirements. So, customizing Epicor ERP to meet the specific needs of your organization can be a significant investment. In a nutshell, it depends on the complexity and urgency of the customization work required. If the customization requires complex development or integration work, it can cost several hundred thousand dollars.
On the other hand, much simpler customizations can cost a few thousand dollars. It’s important to work with an experienced implementation partner to estimate the cost of customization accurately.
Data Migration Costs
Migrating data from legacy systems to Epicor ERP platform can be a daunting and costly (especially if the data is large or complex).
- The cost of data migration depends on the size and complexity of the data.
- It can range from a few thousand dollars to several hundred thousand dollars.
It’s essential to budget for data migration costs, as this process is critical to ensuring the success of your ERP implementation.
Training Costs
Epicor ERP training and assistance for staff members can be very expensive. But it’s crucial to speed up the software’s successful acceptance and full utilization. Depending on how complex the program is and how long the training takes, each employee’s training expenses can run from a few hundred to several thousand dollars.
Different departments may require different training approaches (based on types of users and their skill-level). So, it’s important to work with your implementation partner to determine the needful training plan and budget.
Maintenance Costs
Epicor ERP’s ongoing maintenance and support expenses can be expensive (particularly if the program requires frequent updates or has a lot of problems or issues).
Depending on the complexity of the software and the required degree of assistance, the cost of maintenance can run from a few hundred to several thousand dollars annually. To guarantee the continuous performance and optimization of your ERP system, maintenance costs must be budgeted for.
Tips to Plan & Budget for an ERP System Implementation?
Implementing an ERP system requires meticulous planning and budgeting. Here are the five steps to effectively plan and budget for an ERP system installation:
Components Of An ERP Budget
When estimating the overall expense of establishing an ERP system, take into account all relevant factors. This covers the cost of software licensing, extra servers and networking infrastructure, data conversion and transfer to the new ERP system, any necessary customization, testing, training, and continuing vendor/consultancy support. You should account for these material expenses in your budget. Additionally, it’s important to budget for unforeseen expenses and emergencies.
Justify The Cost Of New ERP Software
Businesses should carefully examine their unique requirements and determine which features are vital to justify the expense of an ERP system. Finding the right price strategy and taking into account the needed functionalities, including financial management, CRM, sales and marketing, HR management, manufacturing/engineering/production, supply chain management, inventory management, and purchasing, are all part of this. Developing a robust return on investment (ROI) projection is crucial in demonstrating the value of the ERP system.
Select The Appropriate ERP Pricing Model
The perpetual licensing model (applicable to on-premise systems) and the Software as a Service (SaaS) subscription model (applicable to cloud-based systems) are the two primary pricing structures for ERP systems. To choose between the two, assess your current infrastructure, project growth rates for users and transactions, and take additional ERP implementation costs into account.
Determine Essential ERP Features
Select only those components that meet your company’s needs if you want to make a good investment. Despite the fact that tools for accounting and financial management are often necessary, not all organizations need supplementary functions like a B2C commerce interface or CRM module. When selecting the functionality & particular features to include in your ERP system, it’s crucial to take into account both the needs of the present and any anticipated needs of the future.
Calculate & Anticipate ERP Installation Costs
The entire cost of deploying an ERP system can vary depending on the service provider and the particular needs of your business. Perform an audit of your current infrastructure to determine whether it is capable of hosting the software and to determine the cost of any required expansion. To make sure your budget covers all prospective costs, additionally, anticipate unplanned modifications, staff training charges, and data conversion fees.
Similar Reading: How to integrate Epicor Eclipse and Adobe Commerce (Magento 2)?
Reduce Costs With The Best Integration Service Provider For Manufacturers And Distributors – DCKAP Integrator
Determining the exact cost of an Epicor ERP implementation isn’t as straightforward as we’d like, because every business has unique needs. To get an accurate, customized price, you’ll need to communicate your specific business requirements to the team. The pricing model is user-based, but it also depends on other factors such as the deployment methodology you choose, the modules you need, and the current technology you’re using. Training costs further add to the total.
To reduce implementation costs, work with an experienced provider like DCKAP Integrator. With years of expertise and hundreds of successful integrations, DCKAP can streamline your Epicor ERP setup efficiently.
For a personalized quote or a free demo, get in touch with us today!
FAQs
Which sectors utilize the Epicor ERP solution?
Epicor ERP is serve industries like manufacturing, distribution, and service industries. It helps them manage their operations and improve efficiency through automation.
What is Epicor Kinetic?
Epicor Kinetic is a platform that helps Epicor users to access their ERP solutions from any given devices using web browsers. It ensures real-time data insights, additional features, and the convenience of accessibility.
What kind of functionalities does Epicor ERP offer?
Epicor ERP facilitates a wide variety of functionalities. It includes project management, order entry, customer relationship management (CRM), and real-time data insights. It’s consists of comprehensive tools to manage various aspects (and departments) of business operations.
How responsive is Epicor ERP to customer needs?
Epicor ERP is built to improve customer responsiveness by providing users with real-time data insights, enhanced customer relationship management, and stramlined operations. It equips businesses to make informed decisions quickly and cater to the tailored needs of customers more effectively.
What factors determine the pricing of Epicor ERP?
The pricing of Epicor ERP is influenced by factors such as the number of users, required modules, deployment method (cloud-based or on-premise), and the level of customization needed. These factors contribute to the overall cost of the software.
Is there a minimum number of users required to purchase Epicor ERP?
Yes, Epicor ERP requires a minimum of 10 users for purchase. This ensures that the software is suitable for businesses with a certain size and scope.
How is the pricing model structured for Epicor ERP?
The deployment, training, and customization of Epicor ERP may incur additional expenditures. Businesses may also need to plan for continuing costs like maintenance and technical support.
Are there any additional costs associated with Epicor ERP?
Yes, there may be additional costs related to implementation, training, and customization of Epicor ERP. Additionally, businesses might need to budget for ongoing expenses like technical support and maintenance.
Can I receive a personalized quote for Epicor ERP?
Absolutely! Based on your particular business needs, Epicor provides customised quotes. To discuss your needs in more detail, you can either contact a sales person or submit a quote request on their website.
Are there any Epicor ERP discounts available?
For clients who sign longer-term contracts or make larger purchases in volume, Epicor might provide discounts. It is worthwhile to research any discounts that may be offered by talking to their sales team about your particular circumstance.
In light of the cost, is Epicor ERP a wise purchase?
Your company’s requirements and the required amount of customization will determine the value of Epicor ERP. Due to its numerous features and capabilities that can considerably increase operational efficiency and productivity, many firms consider the programme to be a good value.
How is the cost of Epicor ERP compared to those of competing ERP programmes?
Epicor ERP is priced similarly to other mid-market ERP packages. It focuses on offering customizable options and functionality tailored to particular industries. However, depending on the particular requirements of each firm, the pricing and value may change. It’s critical to weigh the pros and disadvantages of several solutions and decide which approach best meets your needs.
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